Learn 100 questions from Reporter Grade II Malayalam- Kerala Police Department

Reporter Grade II Malayalam- Kerala Police Department Questions

It returns TRUE only if all the conditions are true

It returns TRUE if any of its arguments are true

It returns a numerical value indicating the count of TRUE argument

It always returns the value of the last logical argument evaluated

<h3 style="color: rgb(255,255,255);">MS Excel Worksheet Insertion</h3>
<h4 style="color: rgb(255,255,255);">Inserting a New Worksheet:</h4>
<ul style="color: rgb(255,255,255);">
<li>In Microsoft Excel, a new worksheet can be inserted using options primarily found within the <b>Home</b> tab.</li>
<li>Specifically, after selecting the desired location for the new sheet, you can utilize the <b>Insert</b> button on the <b>Cells</b> group within the Home tab.</li>
<li>Clicking on the dropdown arrow for the <b>Insert</b> button reveals an option to <b>Insert Sheet</b>.</li>
</ul>
<h4 style="color: rgb(255,255,255);">Alternative Method (Right-Click):</h4>
<ul style="color: rgb(255,255,255);">
<li>A more direct and commonly used method is to right-click on an existing sheet tab at the bottom of the Excel window.</li>
<li>From the context menu that appears, select <b>Insert...</b>.</li>
<li>This action opens the <b>Insert</b> dialog box, where you can choose <b>Worksheet</b> and click <b>OK</b>.</li>
</ul>
<h4 style="color: rgb(255,255,255);">Placement of New Worksheets:</h4>
<ul style="color: rgb(255,255,255);">
<li>By default, a new worksheet is inserted to the <b>left</b> of the currently selected sheet tab.</li>
<li>The <b>Insert</b> dialog box allows you to specify if you want to insert a worksheet or other objects like charts or modules.</li>
</ul>
<h4 style="color: rgb(255,255,255);">Purpose of Worksheets:</h4>
<ul style="color: rgb(255,255,255);">
<li>Each Excel workbook can contain multiple worksheets, allowing for the organization of related data into different tables or views.</li>
<li>This hierarchical structure aids in data management and analysis.</li>
</ul>

<h3 style="color: rgb(255,255,255);">Sorting Data in Spreadsheet Software</h3><h4 style="color: rgb(255,255,255);">Understanding the 'Data' Tab in MS Excel</h4><ul style="color: rgb(255,255,255);"><li>The <b>Data</b> tab in Microsoft Excel contains a suite of tools for managing and analyzing data.</li><li>Within the <b>Data</b> tab, the <b>Sort &amp; Filter</b> group is specifically designed for organizing data.</li><li>The <b>Sort</b> function allows users to arrange data in a specific order, typically alphabetically (A to Z or Z to A) or numerically (smallest to largest or largest to smallest).</li><li><b>Ascending order</b> means arranging data from the lowest value to the highest (e.g., A to Z, 1 to 100).</li><li><b>Descending order</b> means arranging data from the highest value to the lowest (e.g., Z to A, 100 to 1).</li><li>Excel's sorting feature is crucial for making large datasets more readable and for performing analysis. It can sort based on one column or multiple columns, with options to maintain or break row links.</li><li><b>Key Excel Features Related to Sorting:</b><ul style="color: rgb(255,255,255);"><li><b>Sort A to Z:</b> Quickly sorts selected data in ascending order.</li><li><b>Sort Z to A:</b> Quickly sorts selected data in descending order.</li><li><b>Custom Sort:</b> Provides advanced options to sort by multiple levels, specify sort criteria (values, cell color, font color, or icon), and choose the order (smallest to largest, largest to smallest, A to Z, Z to A, etc.).</li></ul></li><li>The <b>Filter</b> function, also found in the <b>Sort &amp; Filter</b> group on the <b>Data</b> tab, works in conjunction with sorting to narrow down the visible data based on specific criteria, without permanently rearranging it.</li><li>This functionality is a fundamental aspect of data manipulation in spreadsheet applications and is frequently tested in IT-related competitive examinations.</li></ul>

That specific feature is called Conditional Formatting.

It is one of Excel's most powerful visual tools, used to automatically change the appearance of cells (such as fill color, font color, or borders) based on the value they contain or a specific formula.

• By the end of next month my grandmother Will have been living  in the same house for more than 60 years ! 
• The sentence uses the phrase "By the end of next month," which indicates a future point in time by which an action will have been completed or will have been in progress for a certain duration
• This uses the Future Perfect Continuous tense.

• I like your watch. How long Have you had it
• This uses the Present Perfect Tense 
•  The present perfect tense ("have you had") is used to inquire about the duration of an ongoing state or possession that started in the past and continues to the present.

• The idiom 'apple of my eyes' signifies someone or something that is highly cherished, treasured, and loved above all others. It expresses a deep sense of affection and importance.

• How many of us can adapt to  changed circumstances
• The phrase is "adapt to something", meaning to adjust or become suited to a new condition or situation.

• F5 (Start Slide Show): This is the "go time" button. Pressing F5 starts your presentation from the very first slide.

Pro Tip: If you want to start from the current slide you are editing instead of the beginning, use Shift + F5.

F1 (Help): This is a universal shortcut in Windows. It opens the Help pane where you can search for features or troubleshooting tips.

F7 (Spelling): This triggers the spellcheck tool to scan your entire presentation for typos or grammatical errors.

Function key F5 is used to start slide show

• When you select an audio icon in PowerPoint, the Audio Format and Playback tabs appear. Under the Playback tab, you will find:

Play Across Slides: This allows the music or narration to continue playing as you transition from one slide to the next. Without this, the audio stops the moment you move to the next slide.

Hide During Show: This is essential for a clean look; it hides the grey "megaphone" icon while the presentation is running, so your audience doesn't see the UI element on the screen.

Loop until Stopped: (Bonus) This keeps the audio file replaying if your presentation lasts longer than the audio clip itself.

• In PowerPoint, you can attach a link to almost anything—a word, a shape, or even a picture. When you are in Slide Show mode, clicking that item will trigger one of three actions:

Internal Navigation: Jumping to a specific slide (e.g., a "Table of Contents" slide that links to different sections).

External Navigation: Opening a website in your default browser.

File Execution: Opening a separate document, such as a PDF or an Excel spreadsheet.

To add a special animation to a text or object or chart in a hyper active manner

To jump to another slide, a website, or an external file when clicked during a slide show

To change the colour of the text when the user hovers over it

To automatically add an audio file or image file to all slides

• The office will remain open till five in the evening 
• Till" indicates the end point in time up to which an action or state continues. 
• The sentence means the office will be open continuously until five in the evening.

• "My father has solved this matter," is in the present perfect tense (has + past participle). 
• To convert an active voice sentence in the present perfect tense into the passive voice, the structure used is "has/have + been + past participle".
•  Passive voice - This matter has been solved by my father

This matter have been solved by my father

• When you embed a video, you typically have three main ways to trigger the start of the footage:

Automatically: The video starts the millisecond the slide transition finishes. This is best for background videos or presentations meant to run on a loop (like at a kiosk).

In Click Sequence : This is the current default in many versions. The video starts when you trigger the next "event" (like pressing the spacebar or clicking your clicker).

When Clicked On : The video only plays if you physically move the mouse cursor over the video frame and click it.

• When converting an interrogative sentence to reported speech, the reporting verb "said" changes to "asked" or a similar verb. 
• The reported clause is introduced by "whether" or "if" for yes/no questions.
• Reported speech - The stranger asked whether I could show him the way

The stranger said whether I can show him the way

The stranger asked whether be could show be the way

The stranger asked whether I could show him the way

The stranger said that I could show him the way

• Neither the principal nor his colleagues have given any explanation 
• When two subjects are connected by "neither...nor", the verb should agree with the subject that is closest to it. 
• "Have" is the correct plural auxiliary verb to use with "given" to form the present perfect tense for a plural subject.

• Audience Orientation: It lets people know if they are at the beginning, middle, or end of your talk (e.g., "Slide 4 of 40").

Reference Points: During a Q&A, an audience member can say, "On slide 14, you mentioned..." rather than trying to describe a specific chart.

Professionalism: In a formal business or academic setting, slide numbers are expected for easy citation and navigation.

To add a new slide with a specific number when designing power point presentation show

To identify each slide and help the audience track progress during the slide

To create a link to another presentation slide with a specific slide number

To automatically change the font size on a slide with a specific slide number

Fastest Method for Specific Slide Access:

In PowerPoint's Slide Show view, the most efficient way to jump directly to a particular slide is by typing its slide number.

Once you have typed the desired slide number, simply press the Enter key.

Alternative Navigation Methods (Less Direct):

Arrow Keys: Use the left/right arrow keys to move to the previous or next slide, respectively.

Page Up/Page Down: These keys navigate one slide backward or forward.

'G' Key: Pressing the 'G' key during a slide show brings up the Slide Sorter view, allowing you to visually select a slide.

'Ctrl + S' Shortcut: This shortcut opens the See All Slides menu, displaying thumbnails of all slides for selection.

• Microsoft PowerPoint offers various views to help users create, edit, and present their slides effectively. Understanding these views is crucial for efficient workflow and presentation design.

1. Normal View

Primary Editing View: This is the default and most commonly used view for creating presentations.

Components: It typically consists of three main panes: the Slides Pane (showing thumbnails of all slides), the Slide Pane (displaying the current slide for editing), and the Notes Pane (for adding speaker notes).

Functionality: Allows for detailed editing of individual slides, including text, images, and other objects. It is ideal for focusing on the content and design of each slide.

2. Outline View

Text-Centric View: This view displays the content of your presentation as an outline, primarily focusing on the text hierarchy.

Structure Emphasis: It shows slide titles and bullet points in a hierarchical structure, similar to a document outline.

Functionality: Useful for organizing the flow of your presentation, rearranging content, and editing text quickly across multiple slides without focusing on visual design. It helps in ensuring a logical progression of ideas.

3. Slide Sorter View

Visual Overview: This view displays miniature versions (thumbnails) of all your slides in horizontal rows.

Presentation Management: It provides a bird's-eye view of the entire presentation, making it easy to see the sequence of slides.

Functionality: Ideal for rearranging slides, deleting slides, copying and pasting slides, and applying transitions or animations across multiple slides simultaneously. It's excellent for assessing the overall flow and pacing of the presentation.

Microsoft PowerPoint utilizes various file extensions to differentiate between different types of saved presentations.

The primary file format for presentations is .pptx, which allows users to open and edit the slides.

The .PPSX Extension:

A presentation saved with the .ppsx extension is specifically designated as a PowerPoint Show.

The key characteristic of a .ppsx file is that it is programmed to automatically launch directly into Slide Show view when opened.

This means that the user bypasses the standard editing interface and immediately begins viewing the presentation as the audience would see it.

This format is ideal for quickly presenting a finalized slideshow without the risk of accidental edits.

Charts:

Primarily used for visualizing numerical data.

They transform raw numbers into easily understandable graphical representations.

Common chart types in PowerPoint include:

Column Charts: Comparing values across categories.

Bar Charts: Similar to column charts, but with horizontal bars.

Pie Charts: Showing proportions of a whole.

Line Charts: Illustrating trends over time.

Area Charts: Similar to line charts, but emphasizing volume.

Scatter Charts: Displaying the relationship between two numerical variables.

Key function: To identify patterns, trends, and comparisons within datasets.

Example: Showing sales figures over different quarters, website traffic growth, or survey results.

A chart use text, while a diagram uses images

A chart can only be created in black and white, while a diagram can be in colour

A chart can only be inserted from an excel file, while a diagram can be created directly in powerpoint

A chart is used to visually represent numerical data, while a diagram is used to represent concepts, processes, or relationships.

•  Ctrl+N: This creates an entirely New presentation file. If you use this while working on a project, it won't add a slide; it will simply open a blank, separate window.

Right-clicking a slide thumbnail and selecting 'New slide' 

 Clicking the 'New Slide' button on the Home tab

• One hundred dollars is not a lot of money to some people
• The subject "One hundred dollars" represents a single, collective amount of money or a single unit

• If you work hard, you will pass the examination this time 
• This sentence is a example of the First Conditional.

• If he had called me up I would have informed him
• This is an example of a third conditional sentence, which is used to talk about unreal situations in the past and their hypothetical results.

Why "Monitor" is an Output Device:
An output device is any piece of computer hardware equipment which converts information into a human-readable form.

The Process: The CPU processes data and sends the result to the monitor.

The Result: The monitor displays that data as text, images, or video for the user to see. Therefore, the information is "coming out" of the computer.

• This question is part of the Information Technology (IT) or Computer Awareness subject, specifically under the Computer Memory section.

What is RAM?
RAM stands for Random Access Memory. It acts as the computer's "short-term memory."

Volatility: The most important characteristic of RAM is that it is volatile. This means that all data stored in RAM is erased as soon as the power is turned off.

Function: It stores the data and instructions that the CPU (Central Processing Unit) is currently using. For example, when you open an app or a web browser, that data is loaded into RAM so the processor can access it quickly.

Speed: RAM is much faster than secondary storage (like Hard Drives or SSDs), which is why it's used for active tasks.

It is volatile and stores data temporarily

<h3 style="color: rgb(255,255,255);">Mail Merge Data Sources in MS Word</h3>
<h4 style="color: rgb(255,255,255);">Understanding Data Source Options for Mail Merge</h4>
<ul style="color: rgb(255,255,255);">
<li>Mail Merge in Microsoft Word allows users to create personalized documents like letters, emails, labels, and envelopes efficiently.</li>
<li>A crucial component of Mail Merge is the <b>Data Source</b>, which contains the recipient information (names, addresses, etc.).</li>
<li>MS Word supports several types of data sources for Mail Merge, offering flexibility for different user needs and data storage methods.</li>
</ul>
<h4 style="color: rgb(255,255,255);">Supported Data Source Formats:</h4>
<ul style="color: rgb(255,255,255);">
<li><b>Microsoft Excel Worksheet:</b> Data organized in rows and columns within an Excel spreadsheet is a common and highly compatible data source. Each row typically represents a record (a recipient), and each column represents a field (like 'First Name', 'Address', 'City').</li>
<li><b>Microsoft Access Database:</b> For larger or more complex datasets, an Access database (.mdb or .accdb file) can be used. This allows for more advanced data management, including queries and relationships between tables.</li>
<li><b>Word Table:</b> Data can be directly entered or pasted into a table within a Word document itself. While simpler for small lists, it is less robust for managing large amounts of data compared to Excel or Access.</li>
<li><b>Other Sources (Less Common/Advanced):</b> MS Word can also connect to other data sources such as Outlook contacts, text files (delimited or unformatted), and even SQL Server databases, although these often require more advanced setup.</li>
</ul>
<h4 style="color: rgb(255,255,255);">Key Considerations for Data Sources:</h4>
<ul style="color: rgb(255,255,255);">
<li>The first row of the data source is typically treated as the <b>header row</b>, containing the names of the fields. These field names are used to insert personalized information into the main document.</li>
<li>Ensure data consistency and accuracy within the data source to avoid errors in the merged documents.</li>
<li>The data source must be accessible by MS Word when performing the mail merge operation.</li>
</ul>

It can be an access database, Excel sheet, or word table

It is stored only in Word's Normal dotm template

• This question falls under the Information Technology (IT) or Computer Awareness subject, specifically under the Internet and Web Technologies or Software Categorization section.

Why "Browser" is the correct answer:
A Web Browser is an application software designed to retrieve, present, and traverse information resources on the World Wide Web.

How it works: When you type a URL (like www.google.com) into a browser, it communicates with a web server using the HTTP/HTTPS protocol to fetch the website's data and display it on your screen.

Examples: Google Chrome, Mozilla Firefox, Microsoft Edge, Safari, and Opera.

• This question is part of the Information Technology (IT) or Computer Awareness subject, specifically under the Types of Software section.

Why "Windows 11" is NOT Application Software:
Windows 11 is an Operating System (OS), which falls under the category of System Software.

System Software is designed to manage the computer's hardware and provide a platform for application software to run. Without system software like Windows 11, the computer hardware would not know how to function, and you wouldn't be able to open any other programs.

This question is a fundamental part of the Information Technology (IT) or Computer Awareness subject, specifically under the Computer Memory Hierarchy section.

To understand the difference, you have to look at how the computer uses these two types of storage:

1. Primary Memory (e.g., RAM)
Speed: It is connected directly to the CPU, making it extremely fast.

Volatility: It is volatile, meaning it loses all data when the power is turned off.

Purpose: It holds the data and instructions that the computer is currently using (running apps, open tabs).

2. Secondary Storage (e.g., HDD, SSD, Pen Drive)
Speed: It is much slower than RAM because data must be transferred to the primary memory before the CPU can process it.

Volatility: It is non-volatile (permanent). Data remains safe even if the computer is switched off.

Purpose: It is used for long-term storage of files, photos, and the operating system.

Primary memory is slower and permanent, secondary storage is faster and temporary

Primary memory is faster and volatile, secondary storage is slower and permanent

Both primary and secondary memory are volatile

Both primary and secondary memory are permanent

All future new documents will use the new style

Existing saved documents automatically update

Use "keep with next" for the preceding paragraph

Insert a manual page break before the table

• This question belongs to the Information Technology (IT) or Computer Awareness subject, specifically under the Computer Security or Utility Software section.

What is Windows Defender?
Windows Defender (now called Microsoft Defender Antivirus) is a security program built into the Windows operating system. It acts as the first line of defense for your computer.

Malware Protection: It scans for and removes "Malicious Software" (malware), which includes viruses, spyware, and ransomware.

Real-time Protection: It runs in the background, checking every file you open or download to ensure it isn't dangerous before it can run.

Threat Neutralization: If it finds a threat, it "quarantines" it (locks it away) so it cannot infect your other files.

• The main spring (usually housed in a drum) is the "engine" of the carriage. It is connected to the carriage by a sturdy silk or nylon drawband. 
• This spring is kept under constant tension; its sole job is to pull the carriage toward the left so that the next character space is ready for typing.

Styles can be applied only once and reused

Styles allow automatic TOC, consistencey and quick reformatting

• 1. Carriage Release Levers
These are located at both ends of the carriage. This allows the typist to quickly release the carriage and slide it freely to any position using either the left or right hand.

2. Cylinder Knobs (Platen Knobs)
You will find a large rotating knob on both the left and right sides of the cylinder (platen). These are used to manually feed paper into the machine or adjust the vertical position of the paper.

3. Margin Stops
To define the "frame" of your text, there are two margin stops (left and right) located on a scale behind the carriage. They physically stop the carriage from moving too far in either direction.

• This question is part of the Information Technology (IT) or Computer Awareness subject, specifically under the Internet and Email Services section.

Understanding the Email Fields
When sending an email, you generally have three options for where to place recipient addresses. Each serves a different privacy and communication purpose:

To: Used for the primary recipients of the email. Everyone can see these addresses.

CC (Carbon Copy): Used for people who need to stay "in the loop" but are not the main action-takers. Everyone can see these addresses.

BCC (Blind Carbon Copy):

Privacy: The recipients listed in the BCC field are invisible to those in the "To" and "CC" fields.

Anonymity: BCC recipients cannot see each other’s addresses either.

Security/Professionalism: It is used when sending an email to a large group of people who do not know each other (like a newsletter) to prevent their private email addresses from being shared with strangers.

To send an email to multiple people at once

To hide the email addresses of recipients from each other

To create a copy of the email for your personal records

• This question falls under the Information Technology (IT) or Computer Awareness subject, specifically under the Computer Hardware or Peripheral Devices and Connectors section.

What is HDMI?
HDMI is a proprietary audio/video interface used for transmitting uncompressed video data and compressed or uncompressed digital audio data from a source (like a laptop, gaming console, or cable box) to a compatible display device (like a computer monitor, video projector, or digital TV).

High-Definition: It was designed to support high-quality resolutions (like 1080p, 4K, and even 8K).

Multimedia: Unlike older VGA cables (which only carried video), HDMI carries both high-quality video and multi-channel audio through a single cable.

Interface: It acts as the physical and logical "bridge" between two devices.

• This question is categorized under the Information Technology (IT) or Computer Awareness subject, specifically in the Internet Services or Social Media & Web 2.0 section.

Why "Microblogs" is the correct answer:
A Microblog is a social media platform that allows users to post small pieces of digital content.

Short Sentences: Unlike traditional blogs, microblogs emphasize brevity (e.g., a "tweet" or a "status update").

Multimedia: These platforms are optimized for quick sharing of individual images, GIFs, or links to longer videos (like YouTube links).

Real-time Interaction: They are designed for high-frequency, immediate exchange between users and their followers.

Examples: X (formerly Twitter), Threads, and the "Stories" features on platforms like Instagram.

• This question is part of the Information Technology (IT) or Computer Science subject, specifically under the Data Representation or Character Encoding section.

Why "Unicode" is used:
In the early days of computing, different systems used different codes for characters (like ASCII). This caused problems because a document created on one computer might look like gibberish on another, especially if it used non-English characters.

Unicode was created to solve this by providing a unique number for every character, no matter the platform, program, or language.

Universal Coverage: It includes characters for almost all living languages (English, Hindi, Chinese, Arabic, etc.), as well as historical scripts, mathematical symbols, and even emojis.

Unique Identification: Each character is assigned a "code point" (a specific number). For example, the letter 'A' is always represented by the same numerical value globally.

Consistency: It ensures that data can be transported through many different systems without corruption.

To define font styles for various languages

To standardize the representation of characters from all the world's writing systems

To create keyboard layouts for different language

• The carriage does not "float" freely; it is connected to the internal timing of the machine through a toothed rack located on the underside of the carriage. This rack meshes directly with the Pinion Wheel.

The minister said it gives immense pleasure to be there this evening

The minister said that he is pleased to be here this day

The minister had said that it gave him pleasure to be here

The minister said that it gave him immense pleasure to be there that evening

• Written by Dinabandhu Mitra in 1860, this play was crucial in highlighting the exploitation of indigo farmers by British planters in Bengal.

• Better known as the Simon Commission, it was appointed in 1927 to report on the working of the Indian constitution established by the Act of 1919.

• Sent in 1946 to discuss the transfer of power. 
• It consisted of Pethick-Lawrence, Stafford Cripps, and A.V. Alexander. 
• Lord Mountbatten was the Viceroy but not a member of the mission itself.

• While unrest had been brewing, the formal outbreak occurred at Meerut (Mirat) on May 10, 1857, when sepoys rebelled against their officers.

• Al Qazwini, a Persian physician and astronomer, described Kollam (Quilon) as a major hub for trade and spice, particularly pepper.

• Founded in 1836 by Vaikunta Swamikal, it is considered the first social reform organization in Kerala, aimed at fighting caste discrimination.

• Pattom A. Thanu Pillai was the first president (1938). He later became the second Chief Minister of Kerala.

• Burma (now Myanmar) was officially separated from British India by the Government of India Act 1935, effective from April 1937

• B.V.R. Subrahmanyam took over the role in 2023.
•  Narendra Modi is the Chairperson, not the CEO.

• The Keezhariyur Bomb Case (1942) involved a conspiracy to make bombs to disrupt British administration in Malabar during the Quit India struggle.

Challenger App

No.1 PSC Learning App